By 12 October, City officials had re-formatted 5,283 messages (9,101 pages) into new electronic files that prevent text searching. They could have converted those same 9,101 into one text-searchable file in about one hour, but instead spent 14 days printing and scanning to create 96 un-searchable files. Reporters, readers and investigators looking for specific text now will have to spend many weeks manually scouring those 9,101 pages, instead of letting a computer do it in 5 minutes.
City officials needlessly consumed paper, ink, electricity, and labor on a print-and-scan approach that has been obsolete for 20 years, solely for the purpose of making formerly search-able e-mail become un-search-able. The Globe and Secretary of State should demand all 10,983 of the recovered messages in a single, text-search-able file.
Of Kineavy's 15,964 estimated messages from October 2008 through March 2009, he double-deleted 4,981 (31%), so of the 160,000 messages he created as Policy & Planning Chief, 93% will never be disclosed.